Actually it really makes a difference, what is the point of being in a meeting if you can't hear anything that is being said
Exactly, so the secretary, as a trusted decision should make a decision. There are things called the twelve concepts, which mostly apply to the service structure at a larger level. But just like with the traditions, we can incorporate them into our personal recovery:
http://silkworth.net/pdfBillW/Bill-W...rd-Concept.pdf
The third concept speaks about right of decision. As a trusted servant you have such a right even at the lowest levels of AA service.
Not every decision in AA requires a consensus.