The CORRECT WAY TO SEND AN EMAIL

[OneLady]

Please read the short letter below

Do you really know how to forward e-mails?
50% of us do; 50% DO NOT, You may think you do.

These instructions are mainly directed only to the 50% who DO NOT.

For the 50% of us who know how to forward an email this is still important information and should still be forwarded.

Do you wonder why you get viruses or junk mail? Do you hate it? Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every e-mail address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel!

How do you stop it? Well, there are two easy steps:

(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That's right, DELETE them. High light them and delete them, backspace them, cut them, whatever it is you know how to do. It takes only a second.You MUST click the "Forward" button first and then you will have full editing capabilities against the body and headers of the message. If you don't click on "Forward" first, you won't be able to edit the message at all.

(2) When you send an e-mail to more than one person, do NOT use the To: or Cc:columns for adding e-mail address. Always use the BCCblind carbon copy) column for listing the e-mail addresses.



This is the way people you send to see only their own e-mail addresses. If you don't see your BCC: option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that's it, it's that easy. When you send to BCC: your message will automatically say "Undisclosed Recipients in the "TO:" field of the people who receive it.

(3) Remove any "FW:" in the subject line. You can re-name the subject if you wish or even fix spelling.

(4) ALWAYS hit your Forward button from the actual e-mail you're reading. Ever get those e-mails that you have to open 10 pages to read the one page with the information on it?



By Forwarding from the actual page you wish someone to view, you stop them from having to open many e-mails just to see what you sent.

Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The e-mail can be forwarded on and on and can collect thousands of names and e-mail addresses.



A FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and e-mail addresses contained therein. If you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and e-mail addresses on a petition.

So please, in the future, let's stop the junk mail and the viruses.

Finally, here's an idea!!! Let's send this to everyone we know This is something that everyone SHOULD be aware of.



This comes direct from a system administrator for a corporate system.It is an excellent message that ABSOLUTELY applies to ALL of us who send e-mails.

[PaperDolls]

Thanks OneLady. I sent this to all of my friends.