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McGowdog · 11-05-2009, 02:22 PM

I am the secretary of my group and have been in most every group that I've belonged to. Why? IDK. Maybe it's my willingness to do two things... take the minutes in our group conscience and maintain our groups' phone list. That's all I do really.

An example of our minutes off the top of my head;

How It Works Group Conscience (held last Monday of the month). Date:

Chaired by: ____________
Tradition of that month Long Form read by: __________

Minutes from last month read by me, a motion to accept by ______, 2nded by_____ and passed by group Y/N.

Treasure's report given by; Acting Tresurer, the rent paid for ____ month, and the Prudent Reserve left over. (IF coffee or supplies or books need to be purchased, that's arranged. At the end of the year, we move excess money up to the local CSO for our area which serves Southern Colorado (in Pueblo). They have us listed in the area meeting list and that brings us people to our meeting listed as a Closed A.A. meeting.

Treasurer's Report is read by the treasurer, a motion to accept by ______, 2nded by_____ and passed by group Y/N.

New business;

We go around the room and see if anyone has any new business to bring up. If not, I say NNT for No New Topic.

Then we go around and vote whether to discuss any topics brought up. If we vote to discuss we go around the room and discuss the topic on the table. If necessary, we make a motion for the group to vote on. We vote. If necessary, we discuss minority opinion, then vote again. If it wins, the motion is put into effect. If not, things stay the same.

We adjourn with the Lord's Prayer and the next month, it all happens again.

__________________________________________________ ___________

The A.A. Service Manual says something about this on page S60;

Secretary Qualifications: "Reasonable period of sobriety" may mean 2 years in an area where A.A. is still young, four or five years in an older area.

Sense of order. Taking minutes... sifting through thousands of words... looking for the "kernel".

So a secretary can be the maker of popcorn? Hmmm...

Just suit up, show up, and do your best... and bring your pen and paper. You'll do fine!

11-05-2009, 02:22 PM	#4 (permalink)
McGowdog Member Join Date: Apr 2009 Location: Southern Colorado Posts: 1,174	I am the secretary of my group and have been in most every group that I've belonged to. Why? IDK. Maybe it's my willingness to do two things... take the minutes in our group conscience and maintain our groups' phone list. That's all I do really. An example of our minutes off the top of my head; How It Works Group Conscience (held last Monday of the month). Date: Chaired by: ____________ Tradition of that month Long Form read by: __________ Minutes from last month read by me, a motion to accept by ______, 2nded by_____ and passed by group Y/N. Treasure's report given by; Acting Tresurer, the rent paid for ____ month, and the Prudent Reserve left over. (IF coffee or supplies or books need to be purchased, that's arranged. At the end of the year, we move excess money up to the local CSO for our area which serves Southern Colorado (in Pueblo). They have us listed in the area meeting list and that brings us people to our meeting listed as a Closed A.A. meeting. Treasurer's Report is read by the treasurer, a motion to accept by ______, 2nded by_____ and passed by group Y/N. New business; We go around the room and see if anyone has any new business to bring up. If not, I say NNT for No New Topic. Then we go around and vote whether to discuss any topics brought up. If we vote to discuss we go around the room and discuss the topic on the table. If necessary, we make a motion for the group to vote on. We vote. If necessary, we discuss minority opinion, then vote again. If it wins, the motion is put into effect. If not, things stay the same. We adjourn with the Lord's Prayer and the next month, it all happens again. __________________________________________________ ___________ The A.A. Service Manual says something about this on page S60; Secretary Qualifications: "Reasonable period of sobriety" may mean 2 years in an area where A.A. is still young, four or five years in an older area. Sense of order. Taking minutes... sifting through thousands of words... looking for the "kernel". So a secretary can be the maker of popcorn? Hmmm... Just suit up, show up, and do your best... and bring your pen and paper. You'll do fine!